Why Most Companies Choose the Wrong Solutions
If you're in business, it's impossible to ignore how technology evolves and impacts how we do business every day. However, rapid growth has its drawbacks—it's easy to become overwhelmed by the amount of information available.
Here's the good news:
You don't have to be a tech expert to select the best solutions.
What truly matters is this:
Nobody knows your business better than you.
At Intuilize, like any other business, we have to select the best solutions to solve our business challenges. So we developed this Solution Evaluation Tool, and we want to share it with you.
6 Steps to Choose a Solution
This framework works for evaluating any business solution—AI tools, software platforms, ERP systems, or operational tools.
Step 1: Identify the Problem
Don't start with "we need AI" or "we need new software." Start with the specific business problem you're trying to solve. What's broken? What's costing you time or money?
Step 2: Understand It in Detail Quantify the problem.
How many hours per week does it consume? How much revenue is at risk? Who's affected? Document the current state before looking at solutions.
Step 3: Identify Your Options
Research 3-5 potential solutions. Don't limit yourself to one category—sometimes the best solution comes from an unexpected direction.
Step 4: Pilot the Solutions
Test your top 2-3 options with a small pilot. Define clear success metrics. Involve the people who will actually use the tool daily.
Step 5: Review Your Pilot
This is where the template comes in. Grade each solution on features that matter to YOUR business. Some features are crucial (weight them more heavily), others are nice-to-have.
Step 6: Deploy
Once you've selected the winner based on objective scoring, deploy with confidence. You've done the work to ensure it's the right fit.
How We Used This Framework at Intuilize
At Intuilize, we needed a note-taking solution for our remote team. Information accuracy, customer privacy, and efficiency were crucial.
We didn't set out to find an "AI tool."
We focused on the nature of our problem and the options available to solve it. After completing Steps 2 and 3, we realized AI-powered solutions were the best fit.
The key was Step 4:
We identified which features mattered most. For us, integration was crucial—so it received more weight than other features in our scoring.
We tested each solution, graded performance from 1-10 based on our experience and needs, added up the scores, and the winner was clear. 
